Those type of decisions are never easy to make, and every time we were faced with that type of situation, we took out time to make the decision. As a department, we had a specific process we followed and when all the information was in we would discuss and make a decision.
While the General Manager had to have the final say, in our case it was always the consensus opinion that we went with. The best way to explain this is to walk you through the entre process.
Each year we have a scouting cycle that begins just after the previous Draft.